## Printing

This chapter explains common printing tasks.

This chapter includes:

- Printer driver features

- Basic printing

- Opening printing preferences

- Using help

- Using special print features

- Changing the default print settings

- Setting your machine as a default machine

- Printing to a file (PRN)

- Macintosh printing

- Linux printing

The procedures in this chapter are mainly based on Windows XP.

## Printer driver features

Your printer drivers support the following standard features:

- Paper orientation, size, source, and media type selection

- Number of copies

In addition, you can use various special printing features. The following table shows a general overview of features supported by your printer driver:

Some models or operating systems may not support some of the feature(s) in the following table.

### Printer driver

Feature | Windows
--- | ---
Print quality option | ●
Poster printing | ●
Multiple pages per sheet | ●
Booklet printing (manual) | ●
Fit to page printing | ●
Reduce and enlarge printing | ●
Different source for first page | ●
Watermark | ●
Overlay | ●
Double-sided printing (manual) | ●

(●: supported)

## Basic printing

Your machine allows you to print from various Windows, Macintosh, or Linux applications. The exact steps for printing a document may vary depending on the application you use.

- Your Printing Preferences window that appears in this user’s guide may differ depending on the machine in use. However, the composition of the Printing Preferences window is similar. Check the operating system(s) that are compatible with your machine. Refer to the OS compatibility section of Printer Specifications (See System requirements).

- When you select an option in Printing Preferences, you may see a warning mark, , or . An exclamation mark () means you can select that certain option but it is not recommended, and () mark means you cannot select that option due to the machine’s settings or environment.

The following procedure describes the general steps required for printing from various Windows applications.

- Macintosh basic printing (See Macintosh printing).

- Linux basic printing (See Linux printing).

The following Printing Preferences window is for Notepad in Windows XP. Your Printing Preferences window may differ, depending on your operating system or the application you are using.

1. Open the document you want to print.

2. Select Print from the File menu. The Print window appears.

3. Select your machine from the Select Printer list.

   You can select the basic print settings, including the number of copies and the print range from within the Print window.

   To take advantage of the printer features provided by your printer driver, click Properties or Preferences in the application’s Print window to change the print setting (See Opening printing preferences).

4. To start the print job, click OK or Print in the Print window.

### Canceling a print job

If the print job is waiting in a print queue or print spooler, cancel the job as follows:

1. Click the Windows Start menu.

2. For Windows 2000, select Settings > Printers.

   - For Windows XP/Server 2003, select Printer and Faxes.

   - For Windows Server 2008/Vista, select Control Panel > Hardware and Sound > Printers.

   - For Windows 7, select Control Panel > Hardware and Sound > Devices and Printers.

   - For Windows Server 2008 R2, select Control Panel > Hardware > Devices and Printers.

3. For Windows Server 2000/XP/Server 2003/Server 2008/Vista, double-click your machine.

   For Windows 7/Server 2008 R2, right-click your printer icon > context menus > See what’s printing.

   If See what’s printing item has a ► mark, you can select other printer drivers connected with selected printer.

4. From the Document menu, select Cancel.

You can also access this window by simply double-clicking the machine icon () in the Windows task bar. You can also cancel the current job by pressing Stop/Clear button on the control panel.

## Opening printing preferences

You can preview the settings you selected on the upper right of the Printing Preferences.

1. Open the document you want to print.

2. Select Print from the file menu. The Print window appears.

3. Select your machine from the Select Printer.

4. Click Properties or Preferences.

### Using Presets setting

The Presets option, which is visible on each of the preferences tab except for the Lenovo tab, allows you to save the current preferences for future use.

To save a Presets item:

1. Change the settings as needed on each tab.

2. Enter a name for the item in the Presets input box.

3. Click (Add). When you save Presets, all current driver settings are saved.

Select more options and click (Update), settings will be added to the Presets you made.

To use a saved setting, select it from the Presets drop-down list. The machine is now set to print according to the settings you have selected.

To delete saved settings, select it from the Presets drop-down list and click (Delete).

You can also restore the printer driver’s default settings by selecting Default Preset from the Presets drop-down list.

## Using help

Click the question mark on the upper-right corner of the window and click on the topic you want to know about. Then a pop up window appears with information about that option's feature which is provided from the driver.

If you want to search information via a keyword, click the Lenovo tab in the Printing Preferences window, and enter a keyword in the input line of the Help option. To get information about supplies, driver updates or registration and so on, click appropriate buttons.

## Using special print features

Special print features include:

- Printing multiple pages on one sheet of paper.

- Printing posters.

- Printing booklets (Manual).

- Change percentage of your document.

- Fitting your document to a selected paper size.

- Using watermarks.

- Using overlays.

- Print quality options.

### Printing multiple pages on one sheet of paper

You can select the number of pages to print on a single sheet of paper. To print more than one page per sheet, the pages will be reduced in size and arranged in the order you specify. You can print up to 16 pages on one sheet.

1. To change the print settings from your software application, access Printing Preferences (See Opening printing preferences).

2. Click the Basic tab, select Multiple Pages Per Side in the Type drop-down list.

3. Select the number of pages you want to print per sheet (2, 4, 6, 9, or 16) in the Pages per Side drop-down list.

4. Select the page order from the Page Order drop-down list, if necessary.

5. Check Print Page Border to print a border around each page on the sheet.

6. Click the Paper tab, select the Size, Source, and Type.

7. Click OK or Print until you exit the Print window.

### Printing posters

This feature allows you to print a single-page document onto 4, 9, or 16 sheets of paper, for the purpose of pasting the sheets together to form one poster-size document.

1. To change the print settings from your software application, access Printing Preferences (See Opening printing preferences).

2. Click the Basic tab, select Poster Printing in the Type drop-down list.

3. Select the page layout you want.

   Available layouts:

   - Poster 2x2: Document will be enlarged and be divided into 4 pages.

   - Poster 3x3: Document will be enlarged and be divided into 9 pages.

   - Poster 4x4: Document will be enlarged and be divided into 16 pages.

4. Select the Poster Overlap value. Specify Poster Overlap in millimeters or inches by selecting the radio button on the upper right of Basic tab to make it easier to paste the sheets together.

5. Click the Paper tab, select the Size, Source, and Type.

6. Click OK or Print until you exit the Print window.

7. You can complete the poster by pasting the sheets together.

### Printing booklets (Manual)

This feature prints your document on both sides of a paper and arranges the pages so that the paper can be folded in half after printing to produce a booklet.

If you want to make a booklet, you need to print on Letter, Legal, A4, US Folio, or Oficio sized print media.

1. To change the print settings from your software application, access the Printing Preferences (See Opening printing preferences).

2. Click the Basic tab, select Booklet Printing from the Type drop-down list.

3. Click the Paper tab, select the Size, Source, and Type.

   The Booklet Printing option is not available for all paper sizes. In order to find out the available paper size for this feature, select the available paper size in the Size option on the Paper tab. If you select an unavailable paper size, this option can be automatically canceled. Select only available paper. (paper without or mark).

4. Click OK or Print until you exit the Print window.

5. After printing, fold and staple the pages.

### Printing on both sides of the paper (Manual)

You can print on both sides of a paper (duplex). Before printing, decide how you want your document oriented. You can use this feature with Letter, Legal, A4, US Folio, or Oficio sized paper (See Print media specifications).

We recommend not to print on both sides of special media, such as labels, envelopes, or thick paper. It may cause a paper jam or damage the machine.

1. To change the print settings from your software application, access Printing Preferences (See Opening printing preferences).

2. Click the Advanced tab.

3. From the Double-Sided Printing (Manual) section, select the binding option you want.

   - None

   - Long Edge: This option is the conventional layout used in bookbinding.

   - Short Edge: This option is the conventional layout used in calendars.

4. Click the Paper tab, select the Size, Source, and Type.

5. Click OK or Print until you exit the Print window.

If your machine does not have a duplex unit, you should complete the printing job manually. The machine prints every other page of the document first. After that, a message appears on your computer. Follow the on-screen instructions to complete the printing job.

### Change percentage of your document

You can change the size of a document to appear larger or smaller on the printed page by typing in a percentage you want.

1. To change the print settings from your software application, access Printing Preferences (See Opening printing preferences).

2. Click the Paper tab.

3. Enter the scaling rate in the Percentage input box.

   You can also click the up/down arrows to select the scaling rate.

4. Select the Size, Source, and Type in Paper Options.

5. Click OK or Print until you exit the Print window.

### Fitting your document to a selected paper size

This feature allows you to scale your print job to any selected paper size regardless of the document size. This can be useful when you want to check fine details on a small document.

1. To change the print settings from your software application, access Printing Preferences (See Opening printing preferences).

2. Click the Paper tab.

3. Select the paper size you want from the Fit to Page.

4. Select the Size, Source, and Type in Paper Options.

5. Click OK or Print until you exit the Print window.

### Using watermarks

The watermark option allows you to print text over an existing document. For example, you use it when you want to have large gray letters reading “DRAFT” or “CONFIDENTIAL” printed diagonally across the first page or all pages of a document.

There are several predefined watermarks that come with the machine. They can be modified, or you can add new ones to the list.

#### Using an existing watermark

1. To change the print settings from your software application, access Printing Preferences (See Opening printing preferences).

2. Click the Advanced tab, and select the desired watermark from the Watermark drop-down list. You will see the selected watermark in the preview image.

3. Click OK or Print until you exit the print window.

#### Creating a watermark

1. To change the print settings from your software application, access Printing Preferences (See Opening printing preferences).

2. From the Advanced tab, select Edit from the Watermark drop-down list. The Edit Watermarks window appears.

3. Enter a text message in the Watermark Message box. You can enter up to 256 characters. The message displays in the preview window.

   When the First Page Only box is checked, the watermark prints on the first page only.

4. Select watermark options.

   You can select the font name, style, size, and shade from the Font Attributes section, as well as set the angle of the watermark from the Message Angle section.

5. Click Add to add a new watermark to the Current Watermarks list.

6. When you have finished, click OK or Print until you exit the Print window.

To stop printing the watermark, select None from the Watermark drop-down list.

#### Editing a watermark

1. To change the print settings from your software application, access Printing Preferences (See Opening printing preferences).

2. Click the Advanced tab, select Edit from the Watermark drop-down list. The Edit Watermarks window appears.

3. Select the watermark you want to edit from the Current Watermarks list and change the watermark message and options.

4. Click Update to save the changes.

5. Click OK or Print until you exit the Print window.

#### Deleting a watermark

1. To change the print settings from your software application, access Printing Preferences (See Opening printing preferences).

2. Click the Advanced tab, select Edit from the Watermark drop-down list. The Edit Watermarks window appears.

3. Select the watermark you want to delete from the Current Watermarks list and click Delete.

4. Click OK or Print until you exit the Print window.

### Using overlays

An overlay is content you store on your hard disk drive that can be superimposed over any document you print. An overlay is often used to take the place of letterhead paper. Rather than using preprinted letterhead, you can create an overlay containing exactly the same information that is currently on your letterhead. To print a letter with your company’s letterhead, you do not need to load preprinted letterhead paper in the machine, instead you can just print the letterhead overlay on your document.

#### Creating a new overlay

To use a page overlay, you must create a new page overlay file containing your content.

1. Create or open a document containing the content you want to use in a new page overlay. Position the items exactly where you want them to appear when they are added to the original.

2. To save the document as an overlay, access Printing Preference. (See Opening printing preferences).

3. Click the Advanced tab, and select Edit from the Text drop-down list. The Edit Overlay window appears.

4. In the Edit Overlay window, click Create.

5. In the Save As window, type a name of up to eight characters in the File name box. Select the destination path, if necessary. (The default is C:\Formover.)

6. Click Save. The name appears on the Overlay List.

7. Click OK or Print until you exit the Print window.

8. The file is not printed. Instead, it is stored on your computer hard disk drive.

The overlay document size must match same as the document you print. Do not create an overlay with a watermark.

#### Using an overlay

After an overlay has been created, it is ready to be printed with your document. To print an overlay on your document:

1. Create or open the document you want to print.

2. To change the print settings from your software application, access Printing Preferences (See Opening printing preferences).

3. Click the Advanced tab.

4. Select the desired overlay from the Text drop-down list.

5. If the overlay file you want does not appear in the Text drop-down list, select Edit from the list and click Load. Select the overlay file you want to use.

   If you have stored the overlay file you want to use in an external source, you can also load the file when you access the Open window.

   After you select the file, click Open. The file appears in the Overlay List box and is available for printing. Select the overlay from the Overlay List box.

6. If necessary, check Confirm Page Overlay When Printing box. If this box is checked, a message window appears each time you submit a document for printing, asking you to confirm that you wish to print an overlay over your document.

   If this box is not checked and an overlay has been selected, the overlay automatically prints with your document.

7. Click OK or Print until you exit the Print window.

   The selected overlay prints over your document.

The resolution of the overlay document must match the resolution of the original print job.

#### Deleting an overlay

You can delete page overlays that you no longer use.

1. In the Printing Preferences window, click the Advanced tab.

2. Select Edit in the Overlay drop down list.

3. Select the overlay you want to delete from the Overlay List box.

4. Click Delete.

5. When the confirmation message window appears, click Yes.

6. Click OK or Print until you exit the Print window.

### Print quality options

Use the following Graphics options to adjust the print quality for your specific printing needs.

1. To change the print settings from your software application, access Printing Preferences (See Opening printing preferences).

2. Click the Graphics tab.

   - The options you can select may vary depending on your printer model.

   - Refer to the help for each option’s information provided from the Printing Preferences.

   - Font/Text: Select Clear Text to print text sharper than on a normal document. Use All Text Black to print solid black, regardless of the color it appears on the screen.

   - Graphic Controller: Fine Edge allows you to emphasize edges of texts and fine lines for improving readability.

   - Advanced: Click this button, you can select Darkness and Toner Save features.

     - Darkness: The option adjusts the toner density on print output. The values are Normal, Light and Dark.

     - Toner Save: Selecting this option extends the life of your toner cartridge and reduces your cost per page without a significant reduction in print quality.

       On: Select this option to allow the machine to use less toner on each page.

       Off: Select this option if you do not wan to save toner when printing a document.

3. Click OK or Print until you exit the Print window.

## Changing the default print settings

Most Windows applications will override settings you specify in the printer driver. Change all print settings available in the software application first, and change any remaining settings using the printer driver.

1. Click the Windows Start menu.

2. For Windows 2000, select Settings > Printers.

   - For Windows XP/Server 2003, select Printers and Faxes.

   - For Windows Server 2008/Vista, select Control Panel > Hardware and Sound > Printers.

   - For Windows 7, select Control Panel > Hardware and Sound > Devices and Printers.

   - For Windows Server 2008 R2, select Control Panel > Hardware > Devices and Printers.

3. Right-click your machine.

4. For Windows XP/Server 2003/Server 2008/Vista, press Printing Preferences.

   For Windows 7 and Windows Server 2008 R2, from context menus, select the Printing preferences.

   If Printing preferences item has a ► mark, you can select other printer drivers connected with the selected printer.

5. Change the settings on each tab.

6. Click OK.

If you want to change the settings for each print job, change it in Printing Preferences.

## Setting your machine as a default machine

1. Click the Windows Start menu.

2. For Windows 2000, select Settings > Printers.

   - For Windows XP/Server 2003, select Printers and Faxes.

   - For Windows Server 2008/Vista, select Control Panel > Hardware and Sound > Printers.

   - For Windows 7, select Control Panel > Hardware and Sound > Devices and Printers.

   - For Windows Server 2008 R2, select Control Panel > Hardware > Devices and Printers.

3. Select your machine.

4. Right-click your machine and select Set as Default Printer.

   For Windows 7 and Windows Server 2008 R2 If Set as default printer item has a ► mark, you can select other printer drivers connected with the selected printer.

## Printing to a file (PRN)

You will sometimes need to save the print data as a file. You can print the document to a file instead of routing it directly to a printer. The document is saved with the printer formatting, such as font selection and color specifications, in a .prn file that can be printed on another printer.

To save a print job as a file

1. Check the Print to file box at the Print window.

2. Click Print.

3. Type in the destination path and the file name, and then click OK.

   For example C:\Temp\file name.

   If you type in only the file name, the file is automatically saved in Documents and Settings or Users. The saved folder may differ, depending on your operating system or the application you are using.

## Macintosh printing

This chapter explains how to print using a Macintosh. You need to set the print environment before printing.

- USB connected (See Macintosh).

### Printing a document

When you print with a Macintosh, you need to check the printer driver setting in each application you use. Follow the steps below to print from a Macintosh:

1. Open an application and select the file you want to print.

2. Open the File menu and click Page Setup (Document Setup in some applications).

3. Choose your paper size, orientation, scaling, other options, and make sure that your machine is selected. Click OK.

4. Open the File menu and click Print.

5. Choose the number of copies you want and indicate which pages you want to print.

6. Click Print.

### Changing printer settings

You can use advanced printing features provided by your machine.

Open an application and select Print from the File menu. The machine name, which appears in the printer properties window may differ depending on the machine in use. Except for the name, the composition of the printer properties pane is similar to the following.

- The setting options may differ depending on models and Macintosh OS versions.

- The following panes may differ, depending on your operating system or the application you are using.

The following pane is the first pane you will see when you open the printer properties pane. Select other advanced features from the drop down list.

#### Layout

The Layout dialog provides options to adjust how the document appears on the printed page. You can print multiple pages on one sheet of paper. Select Layout from the drop-down list under Orientation to access the following features.

- Pages per Sheet: This option determines how many pages to be printed on one page (See Printing multiple pages on one sheet of paper).

- Layout Direction: This option allows you to select the printing direction on a page similar to the examples on UI.

- Border: This option allows you to print a border around each page on the sheet.

- Reverse Page Orientation: This option allows you to rotate paper 180 degrees.

#### Graphics

The Graphics dialog provides options for selecting Resolution. Select Graphics from the drop-down list under Orientation to access the graphic features.

- Resolution (Quality): This option allows you to select the printing resolution. The higher the setting, the sharper the clarity of printed characters and graphics. A higher setting will also increase the time it takes to print a document.

- Darkness: This option allows you to enhance the darkness of the printouts. The available options are Normal, Light, and Dark.

#### Paper

Set Paper Type to correspond to the paper loaded in the tray from which you want to print. This will let you get the best quality printout. If you load a different type of print material, select the corresponding paper type.

#### Printer Settings

The Printer Settings dialog provides Toner Save Mode, Reprint When Jammed, and Power Save options. Select Printer Settings from the drop-down list under Orientation to access the following features:

- Toner Save Mode: Selecting this option extends the life of your toner cartridge and reduces your cost per page without a significant reduction in print quality.

  - Printer Setting: If you select this option, this feature is determined by the setting you’ve made from the machine (For some models, you cannot change the setting from the machine. In this case, the default setting is Off).

  - On: Select this option to allow the printer to use less toner on each page.

  - Off: Set this option if you do not need to save toner when printing a document.

- Power Save: When this option is checked, the switches to the power save mode after a predetermined amount of time.

### Printing multiple pages on one sheet of paper

You can print more than one page on a single sheet of paper. This feature provides a cost-effective way to print draft pages.

1. Open an application, and select Print from the File menu.

2. Select Layout from the drop-down list under Orientation. In the Pages per Sheet drop-down list, select the number of pages you want to print on one sheet of paper.

3. Select the other options you want to use.

4. Click Print, then the machine prints the selected the number of pages you want to print on one sheet of paper.

## Linux printing

### Printing from applications

There are several Linux applications that allow you to print using the Common UNIX Printing System (CUPS). You can print using any of these applications.

1. Open an application, and select Print from the File menu.

2. Select Print directly using LPR.

3. From the LPR GUI window, select the model name of your machine from the printer list and click Properties.

4. Change the print job properties using the following four tabs displayed at the top of the window.

   - General: This option allows you to change the paper size, the paper type, and the orientation of the documents. It enables the duplex feature, adds start and end banners, and changes the number of pages per sheet.

   - Text: This option allows you to specify the page margins and set the text options, such as spacing or columns.

   - Graphics: This option allows you to set image options that are used when printing images/files, such as color options, image size, or image position.

   - Advanced: This option allows you to set the print resolution, paper source and special print features.

   If an option is grayed out, it means that the grayed out option is not supported by your machine.

5. Click Apply to apply the changes and close the Properties window.

6. Click OK in the LPR GUI window to start printing.

7. The Printing window appears, allowing you to monitor the status of your print job.

   To abort the current job, click Cancel.

### Printing files

You can print many different types of files on your machine using the standard CUPS way, directly from the command line interface. The CUPS LPR utility allows you to do that. But the drivers package replaces the standard LPR tool by a much more user-friendly LPR GUI program.

To print any document file:

1. Type lpr <file_name> from the Linux shell command line and press Enter. The LPR GUI window appears.

   When you type only lpr and press Enter, the Select file(s) to print window appears first. Just select any files you want to print and click Open.

2. From the LPR GUI window, select your machine from the list, and change the print job properties.

3. Click OK to start printing.

### Configuring printer properties

Using the Printer Properties window provided by the Printers configuration, you can change the various properties for your printer.

1. Open the Unified Driver Configurator.

   If necessary, switch to Printers configuration.

2. Select your machine from the available printers list and click Properties.

3. The Printer Properties window opens.

   The following five tabs display at the top of the window:

   - General: This option allows you to change the printer location and name. The name entered in this tab displays on the printer list in Printers configuration.

   - Connection: This option allows you to view or select another port. If you change the machine port from USB to parallel or vice versa while in use, you must re-configure the machine port in this tab.

   - Driver: Allows you to view or select another printer driver. By clicking Options, you can set the default device options.

   - Jobs: This option shows the list of print jobs. Click Cancel job to cancel the selected job and select the Show completed jobs check box to see previous jobs on the job list.

   - Classes: This option shows the class that your machine is in. Click Add to Class to add your machine to a specific class or click Remove from Class to remove the machine from the selected class.

4. Click OK to apply the changes and close the Printer Properties window.